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Metadata Only: Ingress, Annotation & Validation

Overview

This guide outlines the process for contributors to submit resource metadata to Synapse. It provides step-by-step guidance for accessing templates, annotating resources, and submitting metadata for validation.

Access Data

Required access:

Instructions

  1. Synapse Account Setup

  • Create Synapse account if needed

  • Complete user certification quiz

  • Join grant-specific Synapse team

  • Verify project access

  1. Access Metadata Templates

  • Navigate to appropriate folder based on resource type:

    • Publications: publications folder

    • Datasets: datasets folder

    • Computational Tools: tools folder

    • Educational Resources: education folder

  • Select the Google Sheet linked in the folder

    • If present, do not modify the CSV stored in this folder

  • Use the “Open Link” button to access the template

CRITICAL: Working with Templates

Throughout this process, you'll work with metadata templates provided as Google Sheets. These templates help capture important information about your data in a standardized format. To ensure your metadata can be processed correctly:

ONLY record metadata in templates linked in your Synapse Project

  1. Metadata Annotation

  • Each row represents one resource entry; add information describing a resource to a single row

  • For each template:

    • Look for field descriptions in column headers

    • Hover over column names for detailed descriptions

    • Required fields are highlighted in blue

    • Optional fields provide additional context

    • Check “Sheet 2” for valid values:

    • Click “Sheet 2” tab at bottom (unhide if needed)

    • Find your column of interest

    • Use exact values from "Valid Values" column

    • Multiple values? Use commas to separate

    • Use comma-separated lists for multiple values

    Example: "RNA-seq, ATAC-seq, ChIP-seq"

    Common information sources:

    • Data files themselves

    • Quality control reports

    • Lab notebooks

    • Protocol documents

    • Analysis outputs

    • Publications

  1. Template Completion

  • Once you’ve finished adding information to the Google Sheet

    • Review all entered information

    • Ensure all required fields are completed

    • Verify data format compliance

    • Check controlled vocabulary usage

    • Notify the MC2 Center Data Manager when your entries are complete

  1. Validation Process

  • The MC2 Center data manager will download and validate manifest

  • You will be notified of any validation errors, which must be corrected before the resource can be listed on the portal

  • After making the requested revisions, notify the MC2 Center Data Manager

  • Await final validation confirmation

Completion

Upon successful completion:

  • All required metadata should be provided

  • Template should be properly formatted

  • Validation should be successful

  • Metadata should be ready for upload

  • The MC2 Center data manager should be notified

Support

For assistance with this process, ensure you have completed the steps in Initiating the Data Contribution & Sharing Process or Contact Us.

Additional Resources